Resources | HR

Employment verification: ASU uses the following link for employment verification:  OHR Employment Verification Process. Additionally, if verification is required prior to the start date, contact ASU's Human Resources Employee Service Center for extra assistance.

Field trips: If you are planning a domestic field trip involving students, refer to ASU’s Field Trip Process and Procedures website for guidelines, submission of the necessary Field Trip Review form, volunteer registration requirements, and other pertinent details.

Offer letters: Offer letters are considered contracts and can only be generated out of our Human Resources office.  Before making any offers (verbal or written), be sure to consult with our Human Resources team.

Volunteers: If you plan to utilize volunteers for an event/activity, refer to ASU Risk Management’s Volunteers website for guidelines, submission of the necessary Volunteer Activity Registry and the required waiver form, as well as other pertinent details.

• Field Trip Review Form
• Graduate Research Associate Hire Request Form
• Notification of Consulting (aka Pre-Approval Request via MyDisclosures)
• Out-of-State Employee Approval Form
• Staff Hire Request Form
• Student Worker Hire Request Form
• Student Worker Waiver Request Form
• Visiting Researcher / Courtesy Affiliate Application Form
• Volunteer Activity Registry (for Supervisors)
• Volunteer Individual Waiver Form (for Volunteers)

Adjunct faculty appointments are made in order to facilitate the adjunct faculty member’s professional association with ASU for the benefit of the individual and the university in such roles as supervising clinical practice students, assisting with research efforts, and occasionally teaching.  Adjunct faculty appointments are unpaid and typically part-time positions for limited renewable terms (i.e. no more than one year).  Units can request an individual be granted adjunct status through which they would receive access to various ASU services, including an ASU email account and library privileges.  Adjunct appointments must adhere to SHESC bylaws, and applications are collected two times per year (November and April).  Contact the Human Resources team for information on how to apply for adjunct status.

Visiting Research Scholars have a courtesy affiliation that is unpaid and limited to one year at a time which can be renewed year to year with a sponsoring faculty member.  Visiting Research Scholars receive access to various ASU services including ASU email and library privileges. To request a courtesy affiliation, complete the Visiting Research Courtesy Affiliation Application.

If the person will have to complete any training or have a background check completed, they must be entered in Workday as a contingent worker.  There are a few cases where courtesy affiliate should still be used (i.e. adjunct faculty since this process is still managed by the Provost’s office).  New employees will have ASURITE/Empl ID created as part of the hire process and can be hired up to six months in advance of when the appointment commences.  As part of this process, the Workday information feeds to PeopleSoft Campus Solutions and registers the new employee information there.

ASU offers a comprehensive benefits package at competitive rates to enhance the total compensation of its faculty and staff.  Employees may enroll in these benefits within 30 calendar days of hire, qualified life events or during the annual open enrollment period.  Benefits enrollment is handled through Workday.  For new employees, the enrollment process is included as part of their onboarding.  For existing employees, refer to the Workday Employee Benefits Management Guide for more details.

If you have questions regarding your benefits, including Health, Life Insurance, Disability and/or Retirement, visit ASU’s central benefits page at https://cfo.asu.edu/benefits.  If you do not find the answers or resolution you are looking for, contact the Human Resources team for additional support.

Contact the Human Resources team regarding any leave request (i.e. FMLA, Parental, or ASU Leave, etc).  We will work with you and ASU’s central benefits team to coordinate the formal leave process.

You can review the University’s manuals below for information on the various types of leave.

• Academic personnel refer to the 700s section of the Academic Affairs Manual (ACD)
• Graduate students refer to the Graduate College Policy Manuals
• Staff personnel refer to the 700s section of the Staff Personnel Manual (SPP)
• Additional information on parental leave for faculty/academic personnel, staff, and graduate students can be found at https://academicpersonnel.asu.edu/parental-leave.

Postdoctoral research scholars are individuals who have recently completed a doctoral degree and are hired in a full-time advanced academic preparation and research training under a faculty mentor's guidance.  Contact the Human Resources team for information on how recruit for a postdoctoral research scholar.  You can also visit https://academicpersonnel.asu.edu/postdoc for more information.

• Postdoctoral Research Scholar Hire Request Form

Staff positions encompass a range of roles including administrative services, business services, financial support, communications, and student and academic services.  These positions can be salaried/exempt or hourly/non-exempt, and they may be either full-time or part-time.  If you are in need of such a position, you can submit your request via the Staff Hiring Form.

ASU and SHESC offer a variety of employment opportunities for our students.  As indicated on ASU’s Student Employment page, the skills our students obtain from working can complement their academic performance and demonstrate to future employers their ability to succeed in a professional setting.

• GRA/Graduate Research Associate Hiring Form
• GTA/Graduate Teaching Associate Hiring Process – The TA hiring process is handled by the Director of Graduate Studies, in conjunction with the Student and Academic Services team and the Human Resources team.  Notifications will be sent out requesting TA availability for each term.
• Student Hiring Form (Hourly)
  • For hourly student worker hires, submit your request at least 4 weeks before the desired start date to ensure sufficient time for the hiring process.
  • If your position requires specialized qualifications for which you have a specific student(s) in mind, you could submit a waiver request instead, but there is no guarantee it will be approved and may still result in an official posting being required instead.

Visit the following sites for a few of ASU’s official calendars:

• Holiday calendar
• Payday and payroll calendars
• Academic pay schedule

ASU uses the Workday HCM for time reporting and operates on a biweekly pay schedule.  Workday is a sustainable, efficient method for employees and their supervisors to review, approve, and verify that the time entered is complete and accurate.  Entries to be recorded in Workday include every hour worked for hourly staff/student employees as well as any leave time taken by all employees eligible for paid leave (hourly/non-exempt and salaried/exempt -- i.e. sick, vacation, etc, depending on eligibility).

Guides for supervisors:

• Approve time for hourly employees
• Approve employee time-off requests
• Creating and managing delegations in Workday
• Enter and correct time on behalf of an employee
• Request and manage time off on behalf of an employee

Guides for employees:

• Enter and correct time via time calendar
• Request and manage time off and absence

All hours worked and/or leave taken must be submitted in a timely manner each pay period to ensure an employee’s paycheck is accurate.  Any time not submitted and approved by the departmental final reporting deadline (typically every other Friday) could cause pay to be delayed; reminders are sent on a weekly basis to help avoid such situations.  Subsequently, the HR team will ensure all fully approved time is processed by ASU's final 12:00 PM (noon) time administrator deadline following the end of each pay period (typically every other Monday).  The Friday/Monday reporting deadlines may be adjusted throughout the year due to holidays.