When engaging speakers, artists, or performers for an ASU event, Business Ops will assist with ensuring that their payment is processed in a timely manner. One of the following must be completed prior to the event:

• For paid speakers, including Honorariums, complete the Speaker- Artist-Performer Agreement and
  • Return completed form signed by Speaker to SHESC Business Services to obtain Dean approval. Ensure to include expenses to be reimbursed.

• For unpaid speakers or speakers that will be reimbursed for minimal costs only: per diem, public transportation etc., complete the volunteer form (completed prior to the event) and the independent contractor expense reimbursement form (completed after the event and returned to SHESC Business Services.)

Payments to speakers, artists, and performers are processed by Business Ops after the event takes place and through ASU’s financial management system, Workday. The speaker will need to be registered as a supplier in Workday, and Business Ops will reach out to them with instructions.

Insurance Requirements or Waivers
ASU's insurance does not cover speakers, artists or performers on campus which means that ASU requires third-party providers to maintain insurance for themselves. In situations where the third party cannot meet the insurance requirements of the university's agreement, Risk Management will review the third party's concerns, the scope of work and the established insurance requirements. When appropriate, Risk Management may modify or waive the standard insurance requirements.

In these cases, departments can request a speaker, artist or performer insurance waiver.

Other Resources 

• How to Guide for more specific information regarding the Speaker agreement process
• More information on event planning can also be found here.